Contacts allows you to store individual’s details, as well as
group details (see below). The benefits are that you can
access email addresses automatically when creating new
events, and we can fill in Display Names where appropriate
for you (eg on Invitations). This latter feature is
particularly useful where you want to contact a group of
people but personalize each message.
To set up Contacts click on the New button and fill in
their details on the Contact Details window that appears.
Note that it is useful to fill in the Display Name with how
you would normally address them (Bob, Marge, You Old
Slapper etc), as this will then be used to personalise
their email when you create it.
Alternatively you can import your Contact Details from
another address book such as in Outlook. Please refer to
Help for instructions on this.
Groups are a collection of your Contacts that you decide to
combine so that you can contact all of them with a single
entry. Examples could be club members, business associates,
close family members etc.
To set up Groups click on the Groups radio button on the
side. This changes the display from Contacts to Groups,
and shows an alphabetic list of existing Groups. Click on
the New button and follow instructions to add a new Group.
You will see there's a list of Contacts available that you
can select from. Use the -> arrow key to move the
appropriate ones into your Group list (or the <- arrow to
remove them)
As well as showing summary details, the list on this screen
has an icon for each event type (eCard, Invite, Reminder
etc) with checkboxes against any Contact or Group that has
a pending event of this type. Note that only pending
(unsent) eCards and Invites are flagged here; once sent
they are not highlighted on this screen but are listed in
the Contact Details window.